For studios & small agencies · 2–10 people

Everyone sees the work. Only you see the money.

Worklyn runs your studio's projects, hours, invoices and bank in one workspace — with a real margin on every project, and financials locked to the roles that should see them. Priced per workspace, not per seat.

Start free See a project's margin

Somewhere between hire two and hire five, you became the finance department.

Nobody warned you. You started a studio to do the work, and now your evenings go to a spreadsheet that reconciles the time tracker against the invoices against the bank — and still can't answer the only question that matters: which projects are actually carrying this studio?

Because now it's not just your hours on the line. It's payroll, subcontractors, software, rent. A project that "went fine" can quietly lose money once everyone's time is priced in — and you find out at tax time, not in week three.

The number your spreadsheet can't produce

Margin per project, per client, per person's hour.

Worklyn prices everyone's tracked time into the project as it happens. Budget vs. actual moves live, the effective rate updates with every hour, and Scope Watch flags a project at 90% of budget — while there's still time to send the change order instead of eating it.

Cost per client, not just revenue per client — see who's really carrying you
Effective rate on fixed fees, with the whole team's hours priced in
Scope Watch: "138h of 120h budgeted" before the overrun, not after
Client profitability: "Lumen Health — lowest effective rate, slowest payer"

Fewer than 1 in 10 studios measure profitability correctly.

In most, 80% of profit comes from 20% of clients — and the owner can't name which 20%.

Parakeeto agency audits · Bennett Financials

The crew sees the board. The accountant sees the books. You see everything.

Five studio roles: owner, cofounder, manager, accountant, crew. Your designer sees their tasks and their timer — not the client's budget, not the bank balance, not what their colleague bills at. Your accountant gets the transactions and exports — not the Kanban noise. You stop maintaining two versions of the truth.

Ownereverything

Cofoundereverything

Managerprojects & clients

Accountantmoney, read-only

Crewtheir work & their hours

Per workspace. Not per seat. Do the maths once and smile.

Seat-priced tools tax you for growing: add a freelancer for one project, pay for a seat all year. Worklyn's Business plan is €39.99 a month for the whole workspace — up to ten people, whoever they are this month. Bring in a contractor for three weeks; your bill doesn't move.

And payment fees drop to zero on Business. Past ~€4,000 a month in card volume, the plan pays for itself before you count the hours it saves.

And yes — the whole loop lives here.

Proposals with open tracking, contracts with e-signature, Kanban boards, a client portal where they pay, sign and approve, receipt matching, bank feeds, accountant handoff. One subscription instead of five, and every stage feeds the margin at the end.

See everything included →

FAQ

Studio questions, answered.

Can my team see our financials?

Only if you want them to. Financials are locked to roles — crew and managers see the work, the accountant sees the money read-only, and full financial visibility stays with the owner and cofounder.

How does pricing work for a team?

Per workspace, not per seat. Business is €39.99/month for up to ten people — adding or removing teammates doesn't change your bill. Payment collection fees are 0% on Business.

How is this different from Productive, Scoro or a spreadsheet?

Those platforms are excellent — for agencies of ten seats and up, at a matching price. Worklyn covers the same core loop (projects, time, budget vs. actual, margins, invoicing) for studios of one to ten, and adds the parts they leave out at this size: proposals, contracts, a client portal and bank feeds. The spreadsheet, you already know about.

Does everyone need to track time for margins to work?

Margins get sharper as more hours land in the system, but they work from day one — invoiced revenue minus tracked costs is already more than most studios have. Timers are one click or one sentence, so the habit tends to stick.

Can we migrate from our current tools?

Yes — Midday and Fiverr Workspace bring clients, invoices, transactions and tracked time across in about ten minutes. Client lists from Bonsai, HoneyBook, Dubsado, Upwork and plain CSV import too.

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